POSITION SUMMARY:
Alabama Wildlife Federation (AWF), a 501c3 non-profit and the state’s oldest and largest citizen’s conservation organization, is seeking qualified candidates for Administrative Assistant at our Alabama Nature Center facility in Millbrook, Alabama. This is a full-time position with benefits. The Administrative Assistant will work under the supervision of the ANC Administrative Coordinator and will assist with delivery of the following duties.

DUTIES:
Ensuring programs are taught according to the curriculum developed by the AWF Delta & Bay Conservation Center staff and in consideration of the mission of the Alabama Wildlife Federation

1. Welcome and Reception – assisting with general public welcome and reception responsibilities, including multi-line phone reception, email communications, and face-to-face greeting.
2. Administrative Services – assisting with administrative/clerical needs of Alabama Nature Staff
3. Database Entry/List Management – assisting with data input and report output; common operating programs utilized are Excel, Word, and Access.
4. Scheduling – assisting with tasks associated with school field trip/other education program bookings, rentals and meetings
5. Billing, Deposit Preparation, and Accounts Receivable – assisting with deposit preparation and billing/payment associated with Alabama Nature Center programs and event/meeting rentals
6. Purchasing – assisting with preparation, acquisition, and timely delivery of supplies and materials for general office and program needs
7. Gift Shop – assisting with inventory management, in-store sales, and overall operation of the on-site Alabama Nature Center Gift Shop
8. Meeting/Event Rentals – assisting with rental inquiries, bookings, logistics, and set-up and takedown needs associated with meetings/events at the Alabama Nature Center
9. Open/Close and Housekeeping Logistics – assist with daily

QUALIFICATIONS/DESIRED ATTRIBUTES:

1. Proficient in Microsoft Office programs: Word, Excel, Outlook, PowerPoint
2. Motivated, positive thinking, self-starter that can work in a team environment
3. Excellent people skills as well as verbal and written communication skills
4. Ability to work in a fast paced, multi-tasking environment
5. Ability to toggle from one task to another with and without advance notice
6. Ability to take verbal and written instructions and implement them in a timely and accurate manner

COMPENSATION/EMPLOYMENT PROVISIONS:

1. Starting Salary: $28,000 – $32,000 commensurate with qualifications/experience
2. Hours: 8AM-5PM Monday- Friday; occasional evening/weekend hours during special events
3. Blue Cross/Blue Shield Health and Dental Insurance; Life Insurance; Short and Long-Term
   Disability Insurance
4. Simple IRA Plan with up to 3% march upon qualification
5. Holidays: New Years, Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas

SUBMITTALS/INQUIRIES:
To Apply – via email, send a one-page letter of application along with a resume to:
Kasie Green, ANC Administrative Coordinator (kgreen@alabamawildlife.org)
For more information regarding the Alabama Wildlife Federation and our Alabama Nature Center facility, visit the AWF website at www.alabamawildlife.org

DEADLINE FOR APPLICATION SUBMITTALS: Open until filled